Introduction 

Conway Cladding Ltd is committed to promoting a safe and respectful working environment where all employees, contractors, and site workers are treated with dignity. Bullying, harassment, and any form of intimidation will not be tolerated. This policy outlines our commitment to preventing bullying in the workplace and provides guidance on how staff can report incidents. 

Scope 

This policy applies to all employees, contractors, site workers, and any third parties associated with Conway Cladding Ltd. Bullying or harassment can occur at any level within the organisation and may involve individuals or groups. This policy covers all forms of bullying, including but not limited to: 

• Verbal abuse or derogatory remarks 

• Intimidation or threats 

• Physical or psychological harassment 

• Cyberbullying or inappropriate use of electronic communication 

• Exclusion or isolation of individuals 

• Unreasonable or excessive criticism 

Definition of Bullying 

Bullying is defined as repeated, inappropriate, and unwanted behavior that intimidates, humiliates, degrades, or offends another person. It may occur between colleagues, supervisors, or across different levels of the company. Any conduct that undermines the dignity or respect of an individual is considered bullying and is unacceptable at Conway Cladding Ltd. 

How to Report Bullying 

If you witness or experience bullying, you are encouraged to report it using the following steps: 

1. Visit www.conwaycladdingltd.com/site-worker. 

1. Complete the Anti-Bullying Report Form provided on the website. You may choose to: 

• Leave your name and contact details. 

• Submit the form anonymously. 

All reports will be taken seriously and will be handled confidentially. Anonymity will be respected where requested, although anonymous reporting may limit our ability to investigate the incident fully. 

Investigation Process 

All reports of bullying will be promptly investigated by the company’s Director, Joseph Conway, who is responsible for handling such matters. The investigation process will typically include: 

1. Initial Review: An assessment of the report to determine the nature and severity of the incident. 

1. Investigation: Interviews with the parties involved (if known), and any witnesses. This may include reviewing relevant documents or communications. 

1. Outcome and Actions: Once the investigation is complete, appropriate action will be taken, which may include mediation, disciplinary measures, or other interventions to address and prevent further incidents. 

You will be informed of the progress and outcome of the investigation if you have provided contact details and it is appropriate to do so without compromising confidentiality. 

Protection Against Retaliation 

Conway Cladding Ltd is committed to protecting individuals who report bullying from any form of retaliation, harassment, or victimization. Anyone found to be engaging in retaliatory behaviour against a whistleblower will face disciplinary action, which may include termination of employment or contract. 

Disciplinary Action 

If an individual is found to have engaged in bullying behaviour, appropriate disciplinary action will be taken. This may include: 

• Verbal or written warnings 

• Suspension or termination of employment or contract 

• Additional training or counseling where deemed necessary 

Support for Victims 

Conway Cladding Ltd recognizes that victims of bullying may require support. Confidential support will be provided to individuals affected by bullying, and assistance will be made available for those who wish to discuss their experiences. 

False Accusations 

Any person found to have intentionally made false accusations of bullying or used this process maliciously will face disciplinary action. However, all reports made in good faith, even if not substantiated, will be respected and will not result in adverse consequences. 

Policy Review 

This policy will be reviewed regularly to ensure its effectiveness in preventing bullying and maintaining a respectful working environment. Any updates or changes to legislation or company procedures will be reflected in future revisions.